Solicitation Number: HHSI161201000016C
Agency: Department of Health and Human Services
Office: Indian Health Service
Location: Dallas Office of Engineering Services


: HHSI161201000016C
: Combined Synopsis/Solicitation
: Added: Jun 07, 2010 2:09 pm
RECOVERY ACT PROJECT:Phoenix Indian Medical Center Parking Renovation Project
HHSI 161201000016C

Description of Work:

The Indian Health Service Division of Engineering Services is seeking qualified firms for the following project: This project consists of replacing approximately 150,000 SF of asphalt parking lot at the Phoenix Indian Medical Center in Phoenix, AZ with 6" of base course and 3" of pavement. In addition to paving, demolition of an adjacent building, Building 7, shall be coordinated and performed. Utility tunnel sections underneath the building, parking lot, and other various locations will be slurry filled. An underground storm water collection system will be installed. This system will consist of two underground storage tank-and-drywell systems in addition to a storm water system conveying flow to an existing retention basin. Demolition of trees, concrete curb, and sidewalk throughout the parking lot will take place and an existing underground fuel storage tank will be remediated and removed.

The existing pavement is to be milled and re-used as base course. The new 3" asphalt pavement layer is to be striped according to the parking space striping plan. Existing concrete curb and sidewalk is to be demolished as shown in the demo plan sheets. Existing decomposed granite is to be collected and stored onsite. The two underground storm water storage tanks are to be installed. The tank volumes are approximately 75,000 and 112,500 gallons respectively. Each drywell has a total depth of 80 FT with 24 FT of settling chamber length. The settling chamber requires a 6' diameter well width while the remaining 56' of depth requires a 4' diameter well width.

Building 7 is a 1930's masonry building with an area of 2,650 SF. The building consists of only four exterior walls and is currently empty. Four separate utility tunnels meet in this building and head North, East, South, and West. The utility tunnels are pre-cast concrete box corridor with a height of 4'-8" and a width of 4'-4". Improvements shown in the tunnel plans shall be incorporated into the project. In some areas the tunnel will be left alone, approximately 685 LF of the tunnel will be slurry filled, and in various locations the tunnel will be patch reinforced. In the tunnel sections that will be slurry filled, the contractor is to provide one 2" and one 4" diameter sleeve for future utilities.

Complete details and requirements can be found in the specification documents.

Bid Guarantee-Bonding:
As required by FAR Clause 52.228-1 Bid Guarantee, the offeror shall furnish to the Contracting Officer with the proposed price a bid guarantee. The amount of the bid guarantee shall be 20 percent of the bid/proposed price. Failure to provide a bid guarantee in the proper form and amount, by the time set for receipt of bids/proposals, may be cause for rejection of the bid/proposal. Additionally the selected offeror shall be required to provide payment and performance bonds as specified in FAR 52.228-15 Performance and Payment Bonds-Construction. The penal amount of payment bond and performance bond shall be 100 percent of the original contract price at the time of contract award. Upon acceptance of its bid/proposal by the Government within the period specified for acceptance, failure to execute all contractual documents or furnish executed bond(s) within 10 calendar days after receipt of the forms by the bidder/offeror, the Contracting Officer may terminate the contract for default. In the event the contract is terminated for default, the bidder/offeror is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

North American Industry Classification System (NAICS)
NAICS code for this project is: 238990 All Other Specialty Trade Contractors. The size Standard is 17M.
Project Size:
The estimated project size is between $ 500,000.00 and $1,000,000.00.

Set-Aside Notice:
This procurement is set aside under the Small Business Competitiveness Demonstration Program and is open to all interested parties both small and large business.

FAR 52.204-7 Central Contractor Registration: All firms or persons wishing to respond to this solicitation must be registered in the "Central Contractor Registration (CCR) database" which is the primary Government repository for Contractor information required for the conduct of business with the Government. Offerors and Contractors may obtain information on registration and annual confirmation requirements via the internet at http://www.ccr.gov or by calling 1-888-227-2423, or 269-961-5757. By submission of an offer, the offeror acknowledges the requirement that a prospective award shall be registered in the CCR database prior to award, during performance, and through final payment of any contract.

Competitive formal Source Selection process in accordance with Part 15 of the Federal Acquisition Regulation (FAR) will be used to ensure selection of the source evidencing the best overall capability to perform the work in a manner most advantageous to the Government, as determined by evaluation of proposals in accordance with the established criteria. In accordance with FAR 15.305(a)(2)(ii), the Offerors are required to identify past or current contracts (including Federal, State, and local government and private enterprise) for efforts similar to the current Government requirements in this solicitation.

The qualifications submitted by each firm will be reviewed and evaluated to identify the most highly qualified firm. When responding to this announcement, firms should fully address their capability and qualifications with regard to each of the following evaluation factors. Oral interviews may be held at the option of the Government. Prime Contractors assembling a team are cautioned that that the evaluation will be based on the team, not just the prime firm. The Government shall consider this information as well as information obtained from other sources when evaluating the Offerors past performance. The Offerors are reminded that the Contracting Officer shall determine the relevance of similar past performance information. The Offerors shall limit this information to not more than five contracts but no less than three similar contracts, performed within the last three years. Failure of an Offeror to provide a minimum of five relevant references or the inability of the Government to reach at least three references, after making a reasonable effort to do so, may result in the Offerors not being rated on the past performance factor. An Offeror who has no relevant experience will be given the mid-point rating of the maximum possible score allowed for past performance.

The Offerors must demonstrate their experience and professional ability in the following areas:

1. Past Performance (20%). Demonstrate tangible evidence such as certificates, awards, letters of recommendations from owners on key personnel who worked on five major projects completed in the past three years of similar size and complexity At least one project example should represent the firm's ability to manage highly complex electrical projects and systems similar to the requirements of this project. The narrative should address the relevance of submitted projects to this project. For each project identified submit and provide the client reference contact, including name, title, address, email, phone, and fax numbers. Demonstrate successful design review, cost control, schedule control, quality control and the ability to render professional services in a reasonable manner to further the client's interests.

2. Professional Qualifications and Experience of Individual Team Members (20%). Education, experience and background qualifications, professional licenses and affiliations of principal team members, and the team's demonstrated ability of working together to provide similar relevant services to public, tribal, and private sector clients. Provide specific information regarding work on Federal projects with emphasis on IHS past experience.

3. Management Strategies (20%). Narrative discussion of your management approach to a project of this size and complexity including anticipated milestone methods employed for cost and schedule control, claims avoidance, and communication and reporting procedures. Identify critical areas of concern specifically for this project and potential problems and your proposed methods of resolving them to achieve a successful project. Provide description of specific safety and quality control initiatives and plans for this project. Provide information on your firm's Quality Assurance/Quality Control procedures to insure drawings, specifications, cost estimates and as built drawing information are complete and accurate, including coordination of drawings and specifications between disciplines. Show how your firm ensures applicable codes and standards are met in the design and construction.

Price Proposal with have a weight factor of 40% for award.

The Government reserves the right to reject any or all proposals at any time prior to award; to negotiate with any or all Offerors; to award to the Offeror submitting the proposal determined by the Government to be the most advantageous to the Government.
Interested parties will have an opportunity to discuss the project with the Government technical personnel, have the proposal requirements explained, and ask questions for clarification. Firms wishing to participate in the procurement should attend this conference as this is the only time the facility will be available for inspection.
CONFERENCE WILL BE HELD AT Phoenix Indian Medical Center (PIMC) campus, 4212 N 16th Street, Phoenix, AZ 85016

Requests for solicitation documents must be made in writing and the request must be sent to: This email address is being protected from spambots. You need JavaScript enabled to view it. .

Qualification packages and price proposal packages are to be sent to Mr. William E. Obershaw, Chief Contracting Officer, Indian Health Service, Division of Engineering Services, 1301 Young Street, Suite 1071, Dallas, Texas 75202-5433.

All packages must be submitted no later than 2:00 p.m. (Dallas time), July 7,
2010. Electronic transmission of documents (i.e. e-mail, facsimile) will NOT be accepted. Question concerning this solicitation must submitted in writing and faxed to (214) 767-5194. Telephone inquiries cannot be accepted and telephone calls will not be returned.

1301 Young Street
Suite 1071
Dallas, Texas 75202
Phoenix Indian Medical Center in Phoenix,
Phoenix, Arizona
United States
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